Property Administrative Assistant - Cushman & Wakefield (Colorado Springs, CO) in Colorado Springs, Colorado For Sale

Company Overview Cushman & Wakefield is the world's largest privately?held commercial real estate services firm. Founded in xxxx, it has 253 offices in 60 countries and nearly 15,000 employees. It offers a complete range of services for all property types, including leasing, sales and acquisitions, equity, debt and structured finance, corporate finance and investment banking, corporate services, property management, facilities management, project management, consulting and appraisal. Cushman & Wakefield is an equal opportunity / affirmative action employer, and as such, we hire the most talented professionals and invest in superior resources and technologies. The talent of our extraordinary people and the culture and business approach we foster, coupled with the exceptional, creative services we provide and the results we deliver worldwide for owners, occupiers, and investors are what distinguishes Cushman & Wakefield. Job Title: Property Administrative Assistant Job Summary: Provide a wide array of administrative, clerical, and basic bookkeeping support services for management in support of tenants, clients, and building staff. May support corporate staff and functional areas as they relate to the building and client. Scope of duties will include, but not be limited to, all common administrative and clerical functions and responsibilities and may also include tenant relations, vendor and building insurance, helpdesk support, answering phones and updating directories, managing the building's card key/access control system, preparing correspondence and communications, assisting management with bills and payables, and assisting with budgets and monthly reports. Duties & Responsibilities: Performs usual administrative and clerical support functions including answering phones, greeting and assisting incoming clients, assisting tenants as directed, fielding complaints and issues and referring to the correct member of management, preparing correspondence, doing mailings and transmitting communications using various forms of media, maintaining tenant and building staff logs, calendaring of schedules and meetings, ordering supplies, maintaining files and records, inputting data and preparing reports on a computer. In compliance with budget and expenditure controls, will assist in processing accounts payable, process purchase orders, service contracts and related paperwork, handling receipts, assisting with banking, review checks prior to payment, enter and code bills and assist with tenant collections as needed. Assist in coordinating tenant move-ins or move-outs, including meeting with moving contractors to ensuring in all ways possible that the moving procedure is trouble free. Assist Property Manager and Chief Engineer as requested, keeping them advised as to the status of the assignments and projects. Maintains various logs and information pertaining to the building, equipment, services, tenants, and maintenance, cleaning, equipment, reservation logs for the freight elevator and conference rooms, tenant directory, emergency procedures, and incident reports. Required Skills: A high school diploma or a General Equivalency Diploma (GED). College or university credits or degree in applicable discipline preferred. A minimum of two (2) years of work experience in an administrative capacity. Experience with data entry, basic reporting, filing, answering phones, scheduling, and communications is a must. Must be computer literate, including knowledge of word processing (Word), mail merge, scheduling (Outlook), spreadsheets (Excel) and other data base applications. Must be proficient in communicating at all levels in both oral and written form and competent at preparing professional, comprehensive memorandums, letters, reports documents, files, etc. Must be able to work independently, multi-task and to prioritize work requests. Understanding of general accounting and financing required. Working knowledge of account payables, receivables, budgets, and expenditure control is also desired. Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
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